Frequently Asked Questions

Use the paper Deposit Transmittal Form. Read the instructions to determine what applies to your situation. If you anticipate a need to have your own deposit tickets, based on the volume of checks that you receive, e-mail [email protected] for guidance.

A return check is the term used for a check that the sender’s bank declined to pay and is therefore returned to the university. There are multiple possibilities for the return of a check. These include insufficient funds, closed account, a stop payment was placed on the check by the sender, missing signature (front of check), missing endorsement (back of check). It is the depositor’s responsibility to collect on this check. Any checks returned to Cash Accounting are taken very seriously, with top priority given to notifying the department that made the deposit. It is critical that a department preparing a check for deposit stamps each check with a complete endorsement on the back. See next question to find out where to get an endorsement stamp.

If you are responsible for preparing live checks (non-IDX) and deposit tickets to be deposited to a university bank account, it is critical that you endorse the checks with an endorsement stamp as follows:

The stamp format should include the following:

For Deposit Only:
Johns Hopkins University
Your Department Name and Location Code
Last 4 digits of the M&T Bank Account number:

Your Department Name would go beneath ‘Johns Hopkins University’ and your location code is the first 3 digits on each of your deposit tickets. Location codes are assigned by the Treasury Department the first time a department orders deposit slips. A location code is unique to a specific department. Each deposit ticket repeats the same first 3 digits. The remaining 4 digits of your deposit ticket are sequential.

Your department can purchase deposit stamps anywhere a custom stamp can be made, such as Staples, Office Max, or Amazon.

For questions, please contact Treasury at [email protected]

A foreign check is one that is written on a bank that exists outside of the U. S. and whose checks are not paid through a U.S. bank. You will usually notice that a foreign check does not reflect the standard U.S. MICR encoded line across the bottom of the check. Even though a check might say U.S. dollars, if it is not a U.S. check, it might not settle for the amount of U.S. dollars reflected on the check. If you receive a foreign check, please forward to Treasury Operations with Deposit Transmittal for special processing.

All orders for non-IDX deposit tickets are to be requested through Treasury Operations. E-mails should be sent to [email protected].

Cash Accounting publishes Outstanding Cash Receipt Lists on the University Finance web site on a monthly basis. https://ga.finance.jhu.edu/unidentifiable-cash-receipts/

It is departments’ responsibility to facilitate the identification and posting of these cash receipts. If a department is looking for funds that they are expecting, there are several options. SAP transaction FBL3N (GL Account Line Items) may be used to search GL 204015 (Unidentified Cash Receipts). In addition SAP transaction FBL5N (Customer Line Items) may be used to search for open items posted to the Customer number. The department is instructed to contact Cash Accounting to move the receipt to the proper account.

Fast Facts presentation by Oprah Moore, Accounting Manager.

Link to Fast Facts

Emailed reports, student payments and unidentified cash payments.

Link to form